---
title: How do I use Precisely’s contract versioning?
description: Learn how to use Precisely’s contract version control to enable collaboration and control
---

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# How do I use Precisely’s contract versioning?

## Learn how to use Precisely’s contract version control to enable collaboration and control

To support collaboration and negotiation, Precisely offers contract versioning for project documents.

#### Document Statuses

Project documents can have two statuses:

- - **Draft** – Can be edited
    - **Published** – Finalised and cannot be edited; this version is sent for review or signing

![](https://help.precisely.se/hubfs/Knowledge%20Base%20Import/precisely-55290ab8719a.intercom-attachments-7.comio442352793b3405de021d872cb8c8113bfZVPcfeUiF6zM60ZSeQGdvi8d5I7KW_ee_UlOike_g9U1WNzuwqcsvStKXBsk-Feb-09-2022-07-00-58-66-AM.png)

#### Draft Versions

Draft versions allow you to refine documents before publishing and sharing them for review.

#### Draft Subversions

You can create draft subversions from existing versions to make edits to the document. 

A new draft subversion is created when:

- You click **Create new from this version** 
    - Subversions are labelled with a version and revision number (e.g., *V1-R1*)
- An external reviewer uploads a reviewed Word document 
    - External uploads are labelled with an **E** (e.g., *V1-E2*)

A nested subversion is created when a `.docx` file is uploaded to a **published revision**

- This creates a **child external revision** under that revision
- It is labeled with version, revision, and external indicators (e.g., *V1-R1-E1*)

![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-13%20at%2011-12-13-png.png?width=670&height=347&name=Screenshot%202026-04-13%20at%2011-12-13-png.png)

#### Main Document Versions

A new main version is created when:

- A user redrafts the document from a template
- A version is imported on the project page

![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-10%20at%2008-43-05-png.png?width=670&height=82&name=Screenshot%202026-04-10%20at%2008-43-05-png.png)

#### Publishing Versions

- **Admins and Managers** can always publish document versions
- **Members** can request publishing if they don’t have permission
- Publishing permissions can be enabled by an admin on the organization settings page
- External versions **cannot** be published

![Screenshot 2024-07-12 at 10.36.50](https://help.precisely.se/hs-fs/hubfs/Screenshot%202024-07-12%20at%2010.36.50.png?width=670&height=203&name=Screenshot%202024-07-12%20at%2010.36.50.png)

#### Accepting and Rejecting Suggestions

- **Admins and Managers** can accept or reject suggestions in: 
    - Published versions
    - Draft subversions  
      *(This does not apply to externally imported Word versions.)*
- To manage suggestions in an externally imported Word version: 
    - Open the document in **View mode**
    - Click **Edit in copied version**
- **Members** must create a new version before they can accept or reject any suggestions

![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-10%20at%2008-55-18-png.png?width=670&height=304&name=Screenshot%202026-04-10%20at%2008-55-18-png.png)

**Note:** To allow members to finalize drafts before requesting publishing, they are able to accept or deny suggestions in draft documents. Apart from this, [user roles](https://help.precisely.se/en/articles/390122-user-roles?hsLang=en) and [access policies](https://help.precisely.se/en/articles/1982368-how-do-i-share-or-restrict-access-to-a-document-folder-or-template?hsLang=en) apply when working with draft versions. For example, members are not able to free-text edit documents.

#### Redrafting from a Template

Redrafting allows you to update answers in the questionnaire and generate a new document version.

#### To redraft a document:

1. Click **Redraft from template** in the *Questionnaire answer versions* section of the project overview
2. Go through the drafting process
3. Update answers as needed

![Redraft button - questionnaire answer versions](https://help.precisely.se/hs-fs/hubfs/Redraft%20button%20-%20questionnaire%20answer%20versions.png?width=670&height=176&name=Redraft%20button%20-%20questionnaire%20answer%20versions.png)

 

**Notes:**

- Changes may update the project’s metadata tags
- The user must have access to the template used to generate the document

#### Requesting Publishing as a Member

Once your draft is ready, you can request publishing from an admin or manager.

#### To request publishing:

1. Click **Request to publish** next to the draft version
2. Select an admin or manager to send the request to

![Screenshot 2024-07-12 at 10.08.29](https://help.precisely.se/hs-fs/hubfs/Screenshot%202024-07-12%20at%2010.08.29.png?width=670&height=89&name=Screenshot%202024-07-12%20at%2010.08.29.png)

![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-10%20at%2008-33-46-png.png?width=385&height=174&name=Screenshot%202026-04-10%20at%2008-33-46-png.png)

 

#### Comparing Document Versions

Compare versions to easily identify changes between documents.

#### How it works:

- **Added content** appears in green
- **Removed content** appears in red with strikethrough

#### To compare versions:

1. Click **Compare** next to a document version
2. Select the versions to compare from the top menu

### ![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-10%20at%2008-37-37-png.png?width=670&height=84&name=Screenshot%202026-04-10%20at%2008-37-37-png.png)

![](https://help.precisely.se/hs-fs/hubfs/Screenshot%202026-04-10%20at%2008-36-38-png.png?width=670&height=195&name=Screenshot%202026-04-10%20at%2008-36-38-png.png)

#### What are Manual Edits?

A document version is labeled with a **Manual edits** tag when:

- Edits have been made in the document
- The document version has been imported into the project using the **Import version** button

![Screenshot 2024-05-30 at 09.42.31](https://help.precisely.se/hs-fs/hubfs/Screenshot%202024-05-30%20at%2009.42.31.png?width=670&height=296&name=Screenshot%202024-05-30%20at%2009.42.31.png)

 

**Note:** The manual edits tag ensures that you know which document to create a new version from if you want to retain the edits that have been made. **Redrafting from the template** will create a new version of the document that *removes* any of the manual edits made to other versions. 

You can prevent losing manual edits by enabling a warning message for users redrafting from the template. Simply, 

1. Go to the template you wish to enable the warning message for,
2. Switch on the 'Display a warning' toggle under References

**![Screenshot 2024-09-10 at 13.44.18](https://help.precisely.se/hs-fs/hubfs/Screenshot%202024-09-10%20at%2013.44.18.png?width=670&height=239&name=Screenshot%202024-09-10%20at%2013.44.18.png)**

When this setting is enabled, users will be unable to select the 'Redraft from template' button when working on projects in Draft & Sign. Instead, users will have the option to select the 'I still want to redraft from the template' button under the warning message:

**![Screenshot 2024-09-10 at 14.02.14](https://help.precisely.se/hs-fs/hubfs/Screenshot%202024-09-10%20at%2014.02.14.png?width=670&height=186&name=Screenshot%202024-09-10%20at%2014.02.14.png)**

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