---
title: How Do I Share and Restrict Access to Projects, Documents, Folders and Templates?
description: Learn more about setting and managing access policies in Precisely
---
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# How Do I Share and Restrict Access to Projects, Documents, Folders and Templates?
## Learn more about setting and managing access policies in Precisely
Sharing as well as limiting access to documents, folders, and templates is done using access policies. There are four levels of user access; *Me and Admins, Selected teams, and* *Everyone in the organization.*
- **Me and admins / Me and users with inherited access** means that only you have access to the item, together with admins and, if applicable, [users with inherited access](https://help.precisely.se/en/articles/5875396-what-is-inherited-access-to-projects-and-documents?hsLang=en).
- **Selected teams** means that only the [teams](https://help.precisely.se/en/articles/389424-inviting-and-setting-up-your-team?hsLang=en) that you choose have access to the item.
- **Everyone in the organization** means that everyone within your Precisely organization has access to the item.
### Changing Access Policies on Projects, Documents, and Templates
To change the access policy of a contract, project, or template, simply
1. Click *Draft & Sign*, *Archive,* or *Templates* in the top menu, depending on what item you wish to change the access policy of,
2. Click the specific project, contract, or template that you wish to change the access policy of,
3. Click *Change access policy* under *Settings* on the left-hand side, select who gets to access the item, and click the blue *Save* button.
**Note:** If you choose *Selected teams* as the access policy, you will be asked to select which teams can access the project, contract, or template before clicking the blue *Save* button.
### Changing Access Policies on Folders and Subfolders
To change the access policy of a folder or subfolder, simply
1. Click *Archive* in the top menu,
2. Click the *Options* button (the three dots) next to the folder that you wish to change the access policy of,
3. Click *Access policy* and choose who can access the folder
4. Choose which level the changes should apply to and click the blue *Save* button.
When applying changes to the access policies of folders in the archive you have the option to automatically apply changes to:
a) All subfolders and documents within the folder **or**
b) Only the documents directly stored in the folder (**not** the subfolders or their contents)
How to Give Access to Selected Teams
If you choose *Selected teams* as an access policy, you will be asked to select which team(s) should have access before clicking the blue *Save* button. **[Click here to learn more about creating teams](https://help.precisely.se/en/articles/389424-inviting-and-setting-up-your-team?hsLang=en)**.
### How to Share Individual View-Only Access to Documents
You can grant view-only access to specific users directly from the **Archive**, without needing to share a folder or add them to a team. This allows you to provide limited, view-only access to individual documents quickly and securely.
**View-only access** means the user can read the document content but cannot edit or take any action on it.
### Steps to Share View-Only Access
1. Open the document’s **Access Policy** settings in the Archive.
2. Under **Add individual users**, select a user from the dropdown menu.
3. Click **Add** to grant them view-only access.
4. Click the blue **Save** button to confirm the changes.
Once access is shared, the user will receive an email notification with a direct link to the document.
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