You can negotiate the contracts created in Precisely by sending them for review, allowing external users to leave messages, comment, suggest, redline, and more.
Sending a Contract for Negotiation
To send a draft document for review:
- Open the Reviewers tab on the document
- Click Add reviewer
- Enter the reviewer’s name and a valid email address
- Add a message to include in the review invitation
- Select the appropriate Reviewer access setting
The reviewer will receive an email with a link to access the document.
Reviewer Access Settings
Access settings are configured per reviewer and can be selected individually or combined.
- Allow suggestions in Precisely
Enables the reviewer to make suggestions and comments directly within the platform. - Allow suggestions with Word
Allows the reviewer to download the document, make tracked changes in Word, and upload a revised version.
If no access setting is selected, the reviewer cannot make suggestions but can still leave messages on the Precisely review page.
Optional:
If email attachments are enabled, you can include a Word or PDF version of the document in the invitation email. This setting can be enabled by admins in Organization settings.
Note: Word documents downloaded from the review page or email will have tracked changes automatically enabled. To ensure suggestions are captured upon reupload, all changes must be made using tracked changes.
Reviewing in Precisely
Available actions depend on the selected reviewer access settings.
To review within the platform:
- Click Review & Suggest changes in Precisely
- Add comments or suggestions directly in the document
Reviewers can:
- Suggest replacement: Highlight text and enter a replacement
- Suggest removal: Delete text to propose removal
- Suggest addition: Add new text
In-line Commenting
If enabled, reviewers can add comments directly in the document:
- Highlight a section of text
- Click the add comment icon
- Enter your text and click Comment to save
Reviewing in Word
To review using Microsoft Word:
- Click Review & Suggest changes in Word to download the document with tracked changes enabled
- Or upload a previously reviewed Word document
Notifications and Sharing Changes
If enabled, reviewers can notify others after completing their review:
- Click Share changes and notify others
If automatic notifications are enabled, notifications are sent automatically when suggestions are made.
External reviewers can choose to share updates with:
- Only users within the organization
- All reviewers, including external parties
To enable the Share changes button, admins must disable Automatically notify reviewers in Organization settings.
External User Authentication
To ensure that only the intended recipient can access a document, external reviewers are required to verify their identity using an authentication code.
- When accessing the document, the reviewer receives a one-time authentication code via email
- The code must be entered to access the negotiation view
Authentication codes are valid for 30 minutes. If the code expires, the reviewer can request a new one directly from the authentication page.
Internal Review
- External reviewers access the document via their email invitation
- Internal users can review by clicking the Review button in the project overview
Pro tip:
You can mark messages as internal by enabling Make message internal in the negotiation view.
- Internal messages appear in yellow
- They are only visible to users within your organization
When sharing suggestions, internal reviewers can also choose specific recipients to notify.
